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Normally meeting planners need lead times that allow them to be able to book hotels, book speakers, book travel, and all of the other millions of things that go into planning an event. But right now with the COVID-19 crisis most are spending their time just putting out fires.

Meeting planner lead times

I was wondering if this recent crisis has changed lead times at all. Here are answers from a couple of meeting and event planners:

“This is an unprecedented time in the meetings and events industry. While past crises like 9/11 and the 2008 recession have affected a similar pivot to virtual events, each pivot was an aberration. In this case, however, we’re seeing a real paradigm shift.

The digital platforms and integrations we’re leveraging to get us through this crisis are here to stay. Events will be increasingly integrated across channels, and everyone from business leaders and event marketers to speakers and sponsors will need to adjust for that. While that’s no small challenge, of course, we expect it to lead to improved audience engagement over time.

This crisis has driven an increasing number of clients to adopt a campaign-oriented planning cycle, rather than a one-off event cycle. That’s a very good thing. In practice, this involves assessing all the content that clients intended to deliver at their live programs and transforming it into a more pulsed series of communications across many platforms. The result is that, in collaboration with our clients, we’re developing more robust communications plans that engage their employees, customers, and partners — not just for a couple days but in a way that is sustained over time.”

Jill Tanner, SVP, Creative Design and Marketing at InVision Communications

www.iv.com

Flexibility for meeting planners

“I am the CEO and co-founder of Spacebase, the leading online B2B platform
for unique meeting rooms and event locations, and I think the main change
to planning corporate events will be flexibility. Currently, the crisis is
constantly changing and updating, so event planning must accommodate and
reflect this. We are working with space providers to enable longer
cancellation periods or to postpone events.

Whenever the end point is, there is sure to be an immediate significant
influx in last minute event bookings, for businesses to regroup. At the
moment, we are encouraging our bookers to rent rooms and plan for this
further in advance, with a flexible event date. Looking forward, I think
this flexibility will stay. Whether the lead times are longer or shorter,
they will have more room for change and adaptations.”

CEO and Co-Founder Julian Jost
Spacebase
www.spacebase.com

Have you seen any changes in meeting planner lead times?

The speaking industry is in a bit of upheaval right now. Conferences are being canceled and there is so much uncertainty about the future. As a speaker you should always have backup plans. Most people just think in one direction. But there is a lot of money to be made as a speaker who has an expertise that executives and others need. I mean, you are an expert in your topic, right? If not, you need to take this time to start honing in on what you have that is of value to your audience.

Speaker Consultant

I’ve been hearing about speakers doing their speeches through online videos, which is great. But a faster and easier way to make money right now is with consulting. Companies may be hunkered down with their employees working from home, but they still need outside help, maybe even more right now.

I remember my mother worked as a consultant for a tech company when I was a kid. She would find a quiet spot in the house with a “Do Not Disturb” sign on the door and schedule a couple of consulting calls. Since she was also a writer, sometimes she would even write booklets for them on her topic, which she sold in volume.

Speaker consultant contracts

One advantage of being a consultant over being a live speaker is that you usually get more work out of it. With a live event, you do a speech and then it’s over. Consulting contracts are usually longer and more intensive. Once things settle down and events are booming again, you will have a great add-on service to complement your speech. You’ll get paid extra and you will be ready and primed to do it. Just like speaking, consulting takes some practice to do it well.

Here are some ways to get started as a consultant and speaker:

Hone in on your niche

Now is the time to really start thinking about your expertise and become even more knowledgable and up to date with your info. Study the trades in your specific topic. What knowledge do you have that companies need?

Who needs your expertise?

Don’t randomly throw everything against the wall to see what sticks. Spend some time thinking about who needs your knowledge the most.

Research your audience

Before you think of contacting anyone, find out what they are looking for and what they need that you could supply.

Get certified

If you need certification to add credibility as a consultant, do that first. Find out what licenses and certification would be valuable to your target audience. Having these credentials should also help you as a speaker.

Add hard skills to your resume

A backup plan should include some hard skills along with soft skills. What hard skills can you add to your resume?

Everything goes in cycles, but right now consulting is a good skill to have on your resume regardless of which direction the speaking industry is going in. The speaking industry is in a constant sea of change, so be prepared to cover all angles.

Every year American Express puts together a global meetings and events forecast. This year over 550 meeting and event specialists from 5 continents and 33 countries took part in the study. The great news for speakers is that there is optimism across the board that the meeting and event industry is still in a growth phase. The speaking industry forecast 2020 is bright!

Speaking industry forecast 2020

Spending is up in North America, Europe, Central/South America and Asia. Meetings are going to be longer, meaning more opportunities for more speakers. I’m already hearing about meetings and conferences that are looking for several keynote or general speakers. 70% of meeting and event leaders have said they are very optimistic about the future of meetings.

Face to face meetings are still one of the best ROI for businesses. Virtual meetings will be up slightly as well, but nothing beats face to face meetings for serious networking.

Good news for those speakers who have their own sponsors is that there will be more people attending meetings and conferences in 2020. The bigger the audience, the more money you can get from your sponsors.

More money for speakers

Spending is also up across the board, but that doesn’t always translate into more money for speakers, since the costs of everything they have to pay for is also going up and they have to factor that into their budgets. So event planners may still be dealing with having to do more with less, which is still fine if you have you own sponsors.

Since prices will be going up and demand will exceed supply, planners will probably start planning events further in advance.

Just like last year, interactive technology is playing a bigger role. Over half of planners want their attendees to have a great experience and are devoting more time to making that happen. Engagement is going to continue to be a huge part of events, both during the event and afterwards through polling, etc.

Most planners also agree that this is the year to have fully integrated technology at events, as long as it’s integrated successfully. Are you a technology speaker who can address this issue?

Wellness will play an important role in meetings in 2020. Are you a wellness or work life balance speaker who can help?

And events will also become more and more personalized, with feedback from attendees.

The good news for speakers is that the meeting and event industry will continue to be strong in 2020. Figure out how you fit into the picture and how you can help planners shine.

It will eventually happen to everyone…losing someone you love. And then you may be asked to deliver the hardest speech you’ll ever give… a eulogy speech. Eulogy speeches are all different depending on the situation and which friends and family members happen to be there.

I just gave my first one for a very long-time friend and my former manager. He was the one person who took a chance on me when I first came to Hollywood and fought hard to get me work. It’s because of him that I ended up staring in several movies. But I wasn’t the only one. He was known for giving people a chance, whether it was actors, writers, directors or members of the crew.

So the fact that 300 people showed up didn’t surprise me. Many more wanted to come but were working on sets. His assistant put together the memorial service, which was more of a celebration of life. An incredible life that started as a child actor and ended up producing or casting over 450 movies.

Several of us asked or were asked to give a speech to celebrate his life. I watched the others as someone who speaks for a living would. Some were actors, who already had a performing background, but most just wanted to express their thanks for knowing my friend and former manager. I had never given a eulogy before, so I didn’t really have anything to base it on. I just went with what I really felt, as did everyone else.

As an audience member I made notes of the ones that were really good and wanted to write out some bullet points for anyone who is put in the position of having to give a eulogy.

How to Give a Eulogy Speech

Speak from your heart

This will probably be easy to do since you’ll be talking about someone you loved or at least liked a lot. The passion you have will translate and will touch the audience since they will probably feel the same about the person.

Keep it brief

It’s hard to sum up someone’s life in a matter of minutes, but you do want to keep the speech as brief as possible, like maybe 3-5 minutes. Less than 3 probably isn’t enough time, and more than 5 starts to be too much for the audience. Which leads me to the next point.

Make it for the audience

A eulogy is a time to give the deceased their spotlight. Just like a regular speech, include the audience in it and make them feel like they are a part of the experience.

Share stories

People like to hear stories that they can relate to. They may not have the same exact stories as you, but if it relates to the person’s personality, the audience will relate and be able to share in the memory. This is a good place to put in some humor.

Add humor

This probably depends on the friends, family, and the situation, but I think anything is better when you add a little humor. This eases the tension the audience is already feeling and gives them a good way to take a slight breather from their grief.

Add pathos

The emotion will probably come out in your speech anyway if you deliver it with passion. But adding some pathos along with the humor will touch them deeply.

Keep it real

This was the most important thing I noticed. No one is an angel and no one is perfect. Show a little of the person’s imperfections, instead of painting them as perfect. It’ll ring truer and will probably get a laugh out of the audience since they will be thinking the same thing.

A eulogy speech may be the hardest speech you’ll ever give, but will probably be one of the most important.

Some of your best speaker leads can come from referrals. Most of mine have. But all referrals may not be the same. I grew up in the entertainment industry, where about 80% of all jobs come from referrals. There is a good reason for that.

Hollywood

Hollywood is a transient place that’s full of con artists, beginners, flakes, bad actors, and people who are looking for a quick buck. I’ve been in it my whole life and it never changes. I’ve also been on all sides. From being an actor who has to beg for a job, to a casting director, who does the hiring, to the distributor, who puts up the money to distribute a final product.

There are WAY more people at the bottom that are looking for jobs than there are the ones at the top who do the hiring and buying. I must say it was such a difference to go from holding my hand out to beg for a job, to pulling out a checkbook with a huge bank account attached. And I must say that I was more likely to use weak ties myself, or someone a friend recommended.

Speaker leads

But one thing always seemed to be true. You will usually get your best speaker leads, acting leads, etc. from your weak links. I was much more likely to get a job from someone my hairdresser knew or my doctor knew, than from the person themselves. It always seemed to be from someone who wasn’t in the industry but had a close connection to the decision maker.

Weak ties

Sociologist Mark Granovetter wrote a paper in the 1970’s called “The Strength of Weak Ties”. Basically it talked about how your most valuable information will come from outside your usual network of contacts. People are far more likely to get a job from a weak contact than through a friend or relative.

He refers to strong ties as friends and weak ties as acquaintances. This doesn’t mean you shouldn’t have both, because you should. They compliment each other.

In my conversations with meeting planners lately I’ve found that many times they get referrals for speakers from people in their audience. That would be a weak speaker lead contact.

So, instead of always trying to go in through the front door, you might try using your weak contacts. As much as Hollywood hates taking chances on newbies, they also love the idea of finding a great, new talent that no one has ever heard of. Same with the speaking industry.

Years ago I hired one of the best publicists in town to promote my product. I paid $5,000 month, which is a lot now, but a fortune back then. After 4 months I was out of money and they had only booked me one magazine. Since I had no money left, I was forced to do it myself. So I learned on my own how to be a publicist.

I was only doing it for myself, but I soon had other people calling me to do their publicity. Before long I was working for large corporations, and kept raising my prices to keep up with the demand. I never advertised my services or went on a single job interview. It all came from word of mouth referrals.

It’s ironic because I never really wanted to be a publicist. I didn’t have a college degree, so I wouldn’t have even thought to send in my resume. But, here I was making a great living and working for big companies who would probably never hire me based on my resume. They hired me because of one thing – results! I worked hard for my clients and got them results, which is an issue with many publicists who take your money and do nothing, like what happened to me.

Easiest way to book a speaking job

To get referrals you’d better be damned good at what you do and work hard for your clients. It’s pretty simple.

So, how does this relate to the speaking industry? The easiest way to book a speaking job is through referrals. It’s also the easiest way to get your full fee as a keynote speaker.

The words every speaker wants to hear

I remember getting a call from a meeting planner who said “what is your fee and where do I send the contract”? Just like that. She said “Someone on the committee saw you speak, you came highly recommended, and we took a vote. So, are you available?” Ah, the words every speaker wants to hear “Are you available”?

But this didn’t happen overnight. It took years of hard work and proving myself in the market. I can’t tell you how many speakers and actors complain that they’ve been trying to get work for several months and haven’t gotten anything. The entertainment industry in general, whether you’re a speaker, actor, writer, musician, etc. is not about being an overnight success. If it does happen it’s very rare. Most people who make it have put in the hard work and established themselves before that happens. Nobody owes you anything as an artist. It has to be earned, over and over again.

When I worked in casting for films, I would rarely take a chance on a beginner for any leading roles. It wasn’t worth me being wrong, no matter how talented someone was. I wanted to see lots of proof that they were professionals and that they could handle a leading role. I would hire them for a smaller role if they were a beginner, but would not take the chance on a bigger role. There is too much on the line.

Prove yourself as a speaker

This is the same way it is in the speaking industry. You have to prove yourself and keep looking for the open door where someone will take that chance on you. In the meantime, keep working on your craft. Keep improving. Keep learning. No matter how long you’ve been in the business.

If I thought an artist just needed some help to push them over the edge I would work with them, on my own time and my own dime, because I thought they really had potential.

I remember reading a script that was so unique and had such a different voice with characters that jumped off the page, but the grammar and spelling were horrible. I couldn’t pass that script on to my boss, but I knew the writer and the script had potential. So I went through and edited it myself.

I had numerous conversations with the writer to make sure I was on the right track with him. He was more than willing to listen to critique and improve. He had no training as a writer, which really kind of worked in his favor because he didn’t allow his writing to be guided by some template from a university or writing school. That’s what made it so unique. It was a script written about great characters who had unique voices and a lot of heart. It was like no other script I had ever read. That happened only a handful of times where I found those kinds of artists.

Be the complete package as a speaker

But not everyone is going to take the time to help shape you. It’s a business, and they simply don’t have the time to do it. You need to be the complete package right off the bat. If you’re not, then start cutting your teeth in places where people will take a chance on you. About half of all the speaking jobs out there are free ones. Meeting planners need good speakers even if they can’t pay them. I know plenty of established speakers who will still book free speaking jobs to test out new material. I think this is smart. But if you’re doing it for free, you might as well make money by getting a sponsor for your speech. This is how I’ve never spoken for free. I would test new material in a free job, but get a sponsor. That way I got paid while shaping a speech, getting audience reaction, and improving my craft.

The actors and writers I would hire for smaller roles still had to prove themselves. The ones that showed up early, never complained, prepared for their parts, didn’t act like divas, and were willing to go above and beyond were the ones that I would keep in the file.

Keep working as a speaker

To get referrals as a speaker you have to be working. Someone, somewhere has to see you. That’s what happened when I got the call asking where to send the contract. Someone had seen me speak. Someone who had enough clout and enough passion in me to convince the committee to use me. This is the easiest way to book a speaking job.

This is the place you want to get to in your career. If you ever wonder why the same handful of people seem to book all the speaking jobs, this is why. They have reached a point where they’ve proven themselves in the industry. The easiest way to book a speaking job is to be a speaker everyone wants to work with and get referrals because of it.

It’s really simple. Be the best speaker, actor, writer, musician, entertainer you can possibly be. Be easy to work with and go above and beyond for every single job. Keep working and keep improving. Then one day you will get that call about sending the contract. The more you move up the ladder, the more of those calls you will get. And one more thing… resist ever becoming a diva. I could tell you many behind the scenes stories about actors who did this. Most of them aren’t working today. Be nice, be good, prove yourself, and love what you do enough to stay in it for the long haul.

The speaking industry is similar to Hollywood. Actors either audition or send in their videos and a group of people, the casting director, director, and producer, all have to come to a mutual decision about who they cast in a film, TV show or theater production. I’ve been on both sides of the process, and I must say that being on the casting end is much less stressful. A lot of variables go into the decision, and most of them are totally out of your control. So never take it personally. That’s easy to say, but when you think you’re perfect for a speaking job it can become baffling.

Why speakers don’t get the job

Here are some of the reasons why speakers don’t get the job:

Committee voted on another speaker

A committee can be anywhere from a few people to a couple of dozen. Most speaker decisions are made by committee these days, which means a lot of people have to like you and think you’re the right person for the job. If you don’t get the majority of the vote, you probably won’t get the job. If your topic doesn’t fit in with the conference theme and the theme is already set in stone, you probably won’t get the job. And, If there really isn’t a theme, but they like your topic, they could pick you and create the rest of the conference to fit around you.

Went with another topic

If some other speaker knocked their socks off, they could take the conference in a different direction to fit that speaker. The only thing to do about this one is to be the speaker that knocks their socks off. Have a unique topic that only you can provide, and have a great angle on it.

Already used your topic or similar speaker

If they used your topic for their last conference, they probably won’t be using it again, which means having to wait until that topic and theme comes around again. They like to keep things fresh for their members or clients.

Decision maker used someone they knew

This would happen all the time when we were casting films. We would go through the casting process, and in the end, the producer decided to hire someone’s girlfriend, boyfriend, cousin, etc. This is another thing you have no control over. Even when we would find the best talent for the part, if the director, producer or financier said they wanted their mistress in the lead role, there was nothing we could do.

Not ready for primetime

If you’re planning to speak to a small, local library for free, the bar will be much lower than for a bigger paid job. Anyone who is going to be writing you a large check has to make sure you’re ready to play in the big leagues. The only way to get over this one is by constantly working and proving yourself. People need to know who you are and that you’re good and reliable. This is why Hollywood and the speaking industry can both feel like a closed club until you are able to make your way in. You can’t buy your way in or bribe your way in. You simply have to be incredibly good at your craft, be responsible, easy to work with, and prove that you are worthy of their trust.

They decided not to use speakers

Sometimes conference meeting planners like to shake things up and not always put on the same conference. They may decide to have panel discussions or no speakers at all.

They want industry only

Some conferences don’t use outside speakers at all. So unless you’re actively working in their industry, they won’t be looking for outside speakers.

The speaking industry is about the long game. There are many reasons why speakers don’t get the job, just like there are many reasons actors don’t get the job. You simply have to keep getting better and keep working. Along the way you will lose a LOT of jobs. It’s just the nature of the business. So, like I said, don’t take it personally. Eventually that perfect opportunity will come along and you will be just the right speaker for it.

The speaking industry in 2018 showed an increase in the number of meetings that would require speakers. The Bureau of Labor Statistics recently posted that between 2016-2026 the meeting and event industry would grow an average of 11%. The fastest growth in meetings and events is in the 101-500 attendee range. More bureau statistics show that 85% of meeting and event planners are optimistic about the future.

Speaking industry forecast 2019

But that doesn’t mean meeting planners don’t have challenges. The number one challenge on their list, according to Event Manager Blog, is budgets. The meeting industry continues to grow, and the economy remains strong, That also means their prices are going up and they have to deal with rising costs of venues, etc. It’s expected to increase an average of 2.2% globally.

More jobs for speakers

The great news for you as a speaker is that there are simply more jobs out there, paid ones and free ones. But even as the number of meetings increases, unfortunately meeting planners’ budgets will remain relatively flat. According to American Express Meetings and Events North American, the change from 2018 to 2019 is only +0.8%.

Local or regional events

Also, according to American Express Meetings, airfares are increasing 2.11% in North America and an average of 2.63% globally. As a speaker your odds of booking a local or regional event are much better. As a speaker, if you must travel, try and book more than one event in a location to save on those expenses or use frequent flyer miles or get sponsorship to help out if the expenses aren’t covered by a job. More than once I’ve booked a job because I was able to get creative with travel and sponsorship.

Because of rising venue costs, meeting planners are having to book further out than before when hotels were struggling. Now many hotels don’t even respond to requests for proposals. So as a speaker, be prepared for meeting planners to also book talent further in advance.

Emotional connection to the audience

Here’s more good news for speakers. According to CWT Meetings and Events, “Booking a speaker based on their celebrity status will be a thing of the past in 2019, as the importance, business insight, and emotional connection to the audience comes first.”

Technology use will continue to increase for meeting planners as events become more and more interactive and experiential. Event management tools like multi-use apps will become more popular. Meeting planners are looking for ways to increase productivity and decrease costs.

More experience creation

According to the International Association of Conference Centers, “80% of event planners say that their jobs involve more experience creation than they did 2-5 years ago.” Their audiences want fresh concepts and purposeful meetings.

Mindfulness and wellness continue to play a big part in the design of meetings, and that includes speakers who can tap into that area of work/life balance.

With unemployment rates at historically low records, employees are having a hard time finding and retaining good talent, so the topic of employee retention will continue to be needed for the near future.

If you happened to take the Speaker Sponsorship 101 webinar you know that trade shows are a good way to break in as a speaker with sponsorship. The Center for Exhibition Industry research noted that the trade show industry is also growing, but not as fast. I’m sure they would love to have good, qualified speakers, but probably can’t pay them, so they would be open to them having their own sponsorship. This is a good way to get into an area where other speakers haven’t thought of going and carving out a niche for yourself with sponsorship.

This is all good news for speakers who can bring value and expertise to the table in 2019. It’s good news for the speaking industry forecast 2019.

All industries change as the world around them changes. The speaking industry is no different. The topics meeting planners requested 5 years ago or 10 years ago have changed. With a booming economy, companies are now more interested in recruiting and retaining employees than they were 5 years ago.

Current speaker topics companies are looking for

Lately I’ve been getting requests from meeting planners for topics related to the workplace, such as generational issues, managing a new generation, and recruitment and retention. With a tight job market they are suddenly interested in motivating employees and attracting the best talent.

As a business speaker, can you help companies recruit and retain the best employees? Have you gone through the same issues as a business owner and have tips that can help them find new talent? Have you been on the hiring end and have tips from human resources that will help them?

Can you motivate employees?

As a motivational speaker, are you able to help companies motivate their employees? Recent studies show that money and benefits are actually not at the top of things that excite new employees. Peer motivation and recognition and encouragement are at the top. Employees will be spending most of their day at the office, so a fun environment is key to many people. A dull, stressful, high-paying job that sucks the life out of you will burn employees out quickly. Can you help them find ways to keep their employees happy and motivated?

Are you an expert in helping companies create a dynamic company culture? Companies that don’t have a defined culture and mission statement tend to have disorganized chaos. Once a company has a defined culture they can then hire people that fit into the culture. But they first need to know what it is. Are you that speaker who can help them define their culture? This is valuable to a company that wants to retain the best talent.

Are you a leader?

Many speakers speak on the topic of leadership. Have you actually been a leader yourself? Do you have valuable and unique information you can give to companies on how to groom talent for leadership positions? Have you been on the other side as an employee in a company who can give inside information on what employees want out of management and how to nurture their talent for leadership positions?

Or maybe you’re an expert on the topic of generational issues in the workplace. Can you help companies figure out how to deal with a workforce of different generations? Can you help them navigate through issues like different communication styles, technical issues, and different styles of collaborating?

As a speaker you’re constantly having to adjust to changes in the speaking industry. If you can use your background to help companies through the changes they’re facing, you open up more possibilities as a speaker. It gives you more chances at having current speaker topics companies are looking for right now.

I found out that you can get more speaking jobs by helping other speakers. Last week I got a call from a meeting planner regarding a keynote for their next conference. I spoke on the topics they were looking for and was available for the date of the event. She set up a time for me to have a 3-way call with the president of the company and I had my list of questions to ask.

It quickly became clear that he was looking for something completely different, and I was met with a lot of resistance on the other end. At that point I could have tried to push it in my direction but I got the impression if I had gotten the job they wouldn’t have been happy.

So after hanging up I called my competition. I knew that he was more what they were looking for and he was local. I’m not sure if he’s excepted the job or not but I felt much better knowing that the client will get what they want and get a great speaker and I won’t be miserable trying to fit a square peg into a round hole.

Sometimes your competition is a better fit

The point of the story is that sometimes it’s better to pass on a job than try to make it fit. Sometimes your competition is a better fit.

I had a friend who wanted to get on a TV writing staff, so she came up with a long term strategy that was kind of a gamble. She decided to spend a whole year helping other people in the industry get work. Not ignoring her own work, but always keeping an eye out for writing jobs that she could pass on to other writers.

For months, she networked like crazy and recommended good writers that she knew whenever a job would come up that they were right for. Many times the writers were direct competition. Sometimes they were better suited for that particular job than she was.

After several months she was starting to think maybe the strategy wasn’t going to work. She got a lot of grateful writers work, but she still wasn’t on a TV writing staff. And then one day she got a call that one of the writers she had helped had been promoted to showrunner of a new TV series. And that writer never forgot how she had helped her. She got the job as staff writer on a show that lasted a couple of years. Not only did she make a lot of money, but that led to other staff writing jobs.

Help the meeting planner

The bottom line is that there is a lot of work out there. If you’re the very best person for the job, you’ll get it. And if you don’t get it, you might as well be the one to help the meeting planner find the best person. That will make the meeting planner happy, so the next time they will remember you helped them out with a really good speaker. And the next job may be one you’re perfect for.

It will also make the speaker happy. Hopefully they will steer some business your way when the time is right. Sometimes they may be busy on the date of the event, or they could refer you the next year.

Speaker commission

You could do it just for the karma or you could do a reciprocal commission of 10 or 20%. But make sure you’re working with professional, ethical speakers who will do a good job for the meeting planner. Otherwise it’ll backfire on you. Get more speaking jobs by helping other speakers get speaking jobs.

This is why it’s a good idea to network with professional speakers who can hit it out of the park and pay it forward for you if possible. Even if it’s your competition.

Meeting Planner Lead Times